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Notice of Annual General Meeting

Tuesday, 10 October 2017 | Athletics Australia

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NOTICE OF ANNUAL GENERAL MEETING

Athletics Australia

ABN 72 006 447 294

Notice is hereby given that the 33rd Annual General Meeting of Athletics Australia will be held at Athletics House, Catherine Freeman Room, 31 Aughtie Drive, Albert Park on Friday 27 October 2017 at 10.30am.

Business of the Annual General Meeting

Ordinary Business

1.     Apologies and obituaries

2.     Minutes of the previous Annual General meeting

To confirm the minutes of the Annual General Meeting held on 28 October 2016.

3.     President’s Report

To receive and consider the President’s Report on the affairs of the Company.

There is no vote on this item.

4.     CEO’s Report

To receive and consider the CEO’s Report on the affairs of the Company.

There is no vote on this item.

5.     Financial Statements and Reports

To receive and consider the financial statements of the Company and its controlled entities and the reports of the directors and auditor for the financial year ended 30 June 2017.

There is no vote on this item. An explanatory note to this item appears below.

6.     Election/Ratification of Directors

To consider and if thought fit, pass the following resolutions as separate ordinary resolutions:

(a)          To elect as a Director of the Company Ms Jan Swinhoe who, being eligible, offers herself for election for a further term in accordance with Clause 28.3 of the Constitution.

(b)          To elect as a Director of the Company Ms Brenda LaPorte who, being eligible, offers herself for election for a further term in accordance with Clause 28.3 of the Constitution.

(c)          To elect as a Director of the Company Ms Anne Lord who, being eligible, offers herself for election for a further term in accordance with Clause 28.3 of the Constitution.

            An explanatory note to this item appears below.

7.     Ratification of Auditors

To consider and if thought fit, pass the following resolution as an ordinary resolution:

  That Lachlan Nielson Partners Pty Ltd be ratified by the Members in accordance with Clause 64 of the Constitution as the Company’s auditor for the 2017-18 financial year.

            An explanatory note to this item appears below.

8.     Special Awards

To consider and if thought fit, pass the following resolution as an ordinary resolution:

That the nominations made by the Special Awards Committee under clause 11.2.1(a) of the Company’s By-laws be approved.

An explanatory note to this item appears below.

9.     Other Business

To consider any other business of which due notice has been given or which in the opinion of the Chair of the meeting, may be expedient.


In accordance with Clause 22 of the Constitution, Members have the right to appoint a person as a proxy. If you are unable to attend but wish to vote on matters dealt with at the meeting, please contact Darren Boyd, Company Secretary, on (03) 8646 4587 to organise a Proxy Form.

 

By order of the Board of Directors

 

Darren Boyd

Company Secretary

5 October 2017


Other Information

Resolutions of Members in Writing

In accordance with Clause 25 of the Constitution, if all the Members have signed a document containing a statement that they are in favour of a resolution in terms set out in the document, a resolution in those terms is deemed to have been passed at a general meeting of the Company held on the day on which the document was signed and at the time at which the document was last signed by a member or, if the members signed the document on different days, on the day on which, and at the time at which, the document was last signed by a member.

 

Explanatory Notes

Item 5: Financial Statements and Reports

The Corporations Act 2001 requires the Financial Report (which includes the Financial Statements, Directors’ Report, the Directors’ Declaration and the Auditor’s Report) to be laid before the Annual General Meeting.

There is no requirement either in the Corporations Act or in the Company’s Constitution for members to approve the Financial Report, the Directors’ Report or the Auditor’s Report.

 

 Item 6: Election of Directors

The Company’s Constitution states that a director elected under clause 28.3 of will hold office for a three year term.

Having completed their current terms, Company directors Jan Swinhoe, Brenda LaPorte and Anne Lord, being eligible, have each offered themselves for re-election for a further term in accordance with Clause 28.3 of the Constitution.

Clause 28.3 of the Constitution provides that the Athletics Australia Nominations Committee identify and endorse candidates for election as directors.  The Nominations Committee has endorsed the candidacy of each of Ms Swinhoe, Ms LaPorte and Ms Lord for re-election for a further term.

 

Item 7: Ratification of Auditors

Clause 64 of the Company’s Constitution requires that the auditor’s appointment is ratified by the Members at the Annual General Meeting.

 

Item 8: Special Awards

Full citations will be distributed to Member Associations under separate cover in advance of the Annual General Meeting. As always, the names of the nominees must be kept confidential prior to the announcement at the Annual General Meeting.


 

Athletics Australia
Athletics House
Level 2, 31 Aughtie Drive
Albert Park  VIC 3206

P +61 3 8646 4550
F +61 3 8646 4560
E athletics@athletics.org.au